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Dental office automation that keeps your chairs full
Dental office automation for dentists, physio, chiro and med spa clinics that are tired of empty chairs and ringing phones. Your front desk gets help with reminders, recalls and after hours messages, using the practice software you already have.
Your customer's phone
What you see
Example run for Lakeshore Family Dental. Business and customer names are made up.
Where time goes
The jobs that eat your week
Last minute cancellations leave gaps
A patient cancels at 8 a.m. for a 10 a.m. cleaning, and your hygienist has an empty hour. Calling down a waitlist by hand takes time your front desk simply does not have.
Recall lists that never get worked
Patients who are overdue for a checkup or an unfinished treatment plan sit in a report nobody prints. The longer they wait, the easier it is for them to drift to a clinic closer to home.
The phone rings during patient care
Your front desk is checking someone in, taking a payment and answering an insurance question all at once. Calls go to voicemail, and a new patient may not leave a message at all.
What we automate
The automations that pay off first
Reminders and recalls that run on their own
Patients get a text or email two days before a visit and can confirm with one reply. Overdue patients get a gentle note with a link to book, so the recall list gets shorter without anyone making calls.
Booking & reminders →Answer missed calls with a text right away
If nobody can pick up, the caller gets a text asking whether they want to book, move a visit or ask a question. Your team sees the replies in one place and calls back in order.
Missed call text back →Reply to new patient inquiries in minutes
Someone asks about clear aligners or a physio assessment on your website at 9 p.m. They get a helpful reply right away with your hours and a booking link, instead of waiting until the next afternoon.
Instant lead reply →Ask patients for a Google review
After a visit, patients get a short thank you with a link to your Google Business Profile. You decide which visit types trigger it, like a routine cleaning or the last session of a treatment plan.
Review requests →An example day
Dental office automation on a typical Monday: an example
Before
This is an example to show the idea, not a real clinic. On Monday morning, two patients cancel by email before 8 a.m. The phone starts ringing at opening, and a new patient form from Saturday is still sitting in the inbox. Your front desk spends the first hour catching up instead of greeting people.
After
With automation in place, the cancelled spots go out to a short waitlist by text, and the first person to reply gets the time. The weekend form got a reply with a booking link the moment it came in. Your team starts the day with confirmations already done and can focus on the patients standing in front of them.
Works with the software you already use
Limited time offer
You see results before you pay anything
How it works
Your first automation, built free. No strings attached.
- Day 1Free auditA 30 minute call. We find where time and customers leak out of your business and put a dollar figure on each one.
- Within 14 daysWe build itYour first automation, set up on your tools and tested with real messages. You approve it before anything reaches a customer.
- Your first 30 daysIt runs freeThen keep it at a fixed price we agree on together, or we switch it off. No card, no contract.
Who builds it
"I built automation for teams at Shopify and AtkinsRéalis, where a broken process costs real money. Now I build the same kind of systems for businesses that don't have an engineering team."
You work with the person who builds your system, from the audit to launch day. No account managers, no handoffs.
FAQ
Questions owners ask us
Does this work with ABELDent, Dentrix or Jane?
It depends on how your software is set up. Cloud tools like Jane and Curve Dental are usually easier to connect. Systems that run on a computer in your office may need us to work from your reminder emails, online booking or a daily report. We check this during the audit.
How do I get started with dental office automation?
Book a free 30 minute automation audit, which is a limited time offer. We look at where your front desk loses the most time, then build the first automation and let it run free for 30 days. If you want to keep it, we agree on a fixed price in writing.
Is patient information kept private?
We only connect to the data each automation needs, and patient records stay in your practice software. Texts leave out clinical details, and you can remove our access at any time. We build around your existing systems instead of storing charts ourselves.
Will this replace my receptionist?
No. It takes the repeat tasks off their plate, like confirmations and recall notes, so they have more time for patients at the desk and on the phone. Anything unusual still goes to a person.
Does it work for physio, chiro and med spa clinics?
Yes. Physiotherapy, chiropractic and med spa clinics deal with the same no shows and after hours questions. A physio clinic might use it to rebook patients partway through a treatment plan. A med spa might use it to answer consult requests that come in through Instagram.
Other industries we automate
Free automation audit
Find out what to automate first
Tell us where the time goes. We will come back with your three biggest leaks, what each one costs, and which one we'd automate first.
- 30 minutes, on video or by phone
- Your biggest leaks, ranked by dollars
- Your first automation built free, then free for 30 days, while spots last
You'll talk to me directly. I'm Alex, and I run every audit and build every automation myself.