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Lead Response Automation That Replies While You Work
Lead response automation answers every new web lead within a minute, day or night. It asks a few simple questions and books the good ones onto your calendar.
Your customer's phone
What you see
Example run for Northline Heating & Air. Business and customer names are made up.
The problem
Slow replies hand the job to someone else
A new lead fills out your form at 8 pm. You see it the next morning, between jobs, and call back at noon. By then they may have booked someone else. Harvard Business Review found the average reply time to a web lead is 42 hours.
Speed matters more than most owners think. The Lead Response Management Study found that leads contacted within 5 minutes are 21 times more likely to qualify than leads contacted at 30 minutes. Nobody can watch their inbox all day and still do the work. That gap is where leads slip away.
What changes for you
- New leads hear back in about a minute, even at night and on weekends
- Your phone stops buzzing with forms you have to answer by hand
- Calls on your calendar are with people who already told you what they need
- No lead sits unread in a forgotten inbox
- You can see every lead and where it came from in one place
How it works
How instant lead reply runs, step by step
A new lead comes in
Someone fills out your website form, sends a Facebook lead ad, or emails your office. The automation picks it up the moment it lands.
Lead response automation replies right away
Within a minute, the lead gets a friendly text and email in your business name. The message covers the basics and asks one or two questions about the job.
Good fits get booked
When the answers show a real fit, the lead gets a link to pick a time on your calendar. Leads you can't help get a polite note instead of a callback.
You get the summary
You get a short note with the lead's name, what they need, and when they booked. Every detail is also saved in your CRM or spreadsheet.
Who it's for
Built for businesses like yours
HVAC & home services
When a furnace quits in January, the homeowner books whoever answers first, so a fast reply can decide who gets the job.
See HVAC & home services →Real estate
Buyer leads from listing sites go cold fast, and a quick reply with showing times keeps them talking to you instead of the next agent.
See Real estate →Law firms
People looking for a lawyer often contact more than one firm, and the first one to reply with a clear next step stands out.
See Law firms →Agencies & consultants
Discovery call requests get answered and booked while the prospect still remembers why they reached out.
See Agencies & consultants →Works with
Limited time offer
You see results before you pay anything
How it works
Your first automation, built free. No strings attached.
- Day 1Free auditA 30 minute call. We find where time and customers leak out of your business and put a dollar figure on each one.
- Within 14 daysWe build itYour first automation, set up on your tools and tested with real messages. You approve it before anything reaches a customer.
- Your first 30 daysIt runs freeThen keep it at a fixed price we agree on together, or we switch it off. No card, no contract.
Who builds it
"I built automation for teams at Shopify and AtkinsRéalis, where a broken process costs real money. Now I build the same kind of systems for businesses that don't have an engineering team."
You work with the person who builds your system, from the audit to launch day. No account managers, no handoffs.
FAQ
Questions about instant lead reply
How long does it take to set up lead response automation?
A simple version that replies to your website form can often be live within a week. It starts with a free 30 minute automation audit where we map how leads reach you today. Your first automation then runs free for 30 days. If you keep it, we agree on a fixed price in writing.
Will my leads feel like they are talking to a bot?
We write the messages with you so they sound like your office. They are short and plain, so they don't read like a form letter. If you would rather the messages say they are automated, we can add that line.
What happens if a lead asks something it can't answer?
It does not guess. It tells the lead that someone will get back to them soon, and it sends you an alert with their full message. You pick it up from there with all the details in front of you.
Is it okay to text new leads in Canada?
We set every automation up with CASL, Canada's anti spam law, in mind. The first message replies to a request the lead sent you, names your business, and gives an easy way to stop messages. This is general information, so ask your own lawyer if you have a specific question.
Which lead sources can it watch?
Most website forms, Facebook lead ads, and inquiries that arrive by email can feed into it. Listing site leads usually come by email too, so they work the same way. If your leads come from somewhere else, we check whether that app can connect before we build.
Related automations
Free automation audit
Find out what to automate first
Tell us where the time goes. We will come back with your three biggest leaks, what each one costs, and which one we'd automate first.
- 30 minutes, on video or by phone
- Your biggest leaks, ranked by dollars
- Your first automation built free, then free for 30 days, while spots last
You'll talk to me directly. I'm Alex, and I run every audit and build every automation myself.