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Email Inbox Automation That Sorts and Drafts for You
Email inbox automation sorts, labels, and drafts replies to the messages that pile up every day. You only open what truly needs you.
Your phone
What you see
Example run for Hale & Ortiz LLP. Business and customer names are made up.
The problem
Your inbox is a second job
Quotes, bills, newsletters, client questions, and spam all land in the same place. You read each one to decide what it is, then forward, file, or answer it. On a busy day, the important email gets buried under the rest.
Asana's Anatomy of Work report found that knowledge workers spend about 60% of their time on work about work. Sorting email is a big part of that. It feels productive, but it isn't the work your clients pay for. And every time you stop to sort, it takes a few minutes to get back into the task you left.
What changes for you
- Your inbox opens to what needs you, not everything at once
- Replies to common questions are already drafted
- Bills and receipts land in one folder for your bookkeeper
- Urgent client emails stand out instead of hiding in the pile
- A short daily summary instead of hours of reading
How it works
How inbox triage runs, step by step
A new email arrives
The automation reads each new message in your Gmail or Outlook inbox, or in a shared address like info@. Nothing is moved or answered yet at this point.
It sorts by what the email is
AI decides if it's a new inquiry, a bill, a client question, a vendor update, or junk. It labels the email and moves it to the right folder.
Email inbox automation drafts the reply
For common questions, it writes a draft in your voice based on your own past answers. The draft waits for you to read, edit, and send.
The right person gets it
Bills go to whoever does your books, urgent client issues go to the person who handles them, and you get a short daily summary of the rest.
Who it's for
Built for businesses like yours
Law firms
Client emails, court notices, and letters from opposing counsel get sorted to the right lawyer or clerk, so nothing urgent waits behind a newsletter.
See Law firms →Accounting firms
In tax season, client documents and questions get labelled by client and type, so staff can find them without searching.
See Accounting firms →Agencies & consultants
Client requests, invoices, and new business inquiries each get their own lane, so account managers see their own work first.
See Agencies & consultants →Property management
Maintenance requests, rent questions, and vendor bills get split out, so repairs don't wait behind paperwork.
See Property management →Works with
Limited time offer
You see results before you pay anything
How it works
Your first automation, built free. No strings attached.
- Day 1Free auditA 30 minute call. We find where time and customers leak out of your business and put a dollar figure on each one.
- Within 14 daysWe build itYour first automation, set up on your tools and tested with real messages. You approve it before anything reaches a customer.
- Your first 30 daysIt runs freeThen keep it at a fixed price we agree on together, or we switch it off. No card, no contract.
Who builds it
"I built automation for teams at Shopify and AtkinsRéalis, where a broken process costs real money. Now I build the same kind of systems for businesses that don't have an engineering team."
You work with the person who builds your system, from the audit to launch day. No account managers, no handoffs.
FAQ
Questions about inbox triage
How long does email inbox automation take to set up?
Sorting and labelling can usually be running within a week. Drafted replies take a bit longer, since we tune them on your real emails until they sound right. You see how it works and approve it before it touches your live inbox. We start with one inbox and a few clear labels, then add more once you trust it.
Will the drafted replies sound robotic?
They are based on how you already write, so they use your phrases and your sign off. You read every draft before it goes out. Over time, you decide which simple replies, if any, can be sent without a review.
What happens with emails the AI isn't sure about?
Those stay in your main inbox with a flag so you look at them. The automation doesn't act on anything it can't sort with confidence. Leaving one email for you is better than sending the wrong reply. You can also tell it to always leave certain senders, like your biggest client, for you.
Is it safe to let AI read my client emails?
We set it up so it only reads the folders it needs and never deletes anything. For law firms, we build with client confidentiality in mind, and for Ontario clinics, with PHIPA in mind. You can remove its access at any time. Please treat this as general information, not legal advice.
Who actually builds this?
Alex, who runs Aluri from Burlington, builds each automation himself. He has built automation for teams at Shopify and AtkinsRéalis. You start with a free 30 minute automation audit, and your first automation runs free for 30 days. If you keep it, a fixed price is agreed in writing.
Related automations
Free automation audit
Find out what to automate first
Tell us where the time goes. We will come back with your three biggest leaks, what each one costs, and which one we'd automate first.
- 30 minutes, on video or by phone
- Your biggest leaks, ranked by dollars
- Your first automation built free, then free for 30 days, while spots last
You'll talk to me directly. I'm Alex, and I run every audit and build every automation myself.